Guidelines for presenters

Attendees may present one oral presentation and/or one poster (on separate topics). If we receive more abstracts than slots available for oral presentations, you may be asked to give a poster instead. Oral presentations and posters are both great ways to present your ideas and research. Talks and posters should be about any topic related to the overall conference theme, and may fit into one of the 11 conference subthemes.

Here are some general guidelines and tips for oral presentations and posters at the conference. If you have additional questions, please check this page again closer to the conference for additional information or contact the conference organisers.

Oral presentations

  • Oral presentation slots will likely be 15 minutes long in themed sessions on Monday, Tuesday and Thursday. We recommend planning to give a talk of about 12 minutes. This allows for time for questions, as well as time to shift between talks. A rule of thumb is to plan to have about 1 slide per minute, or up to 12 slides in total.
  • Here are some good tips for preparing and giving your conference talk: Talking the TalkHow to give a dynamic scientific presentation and Tips for giving a fabulous academic presentation
  • The conference talks will be held in two different rooms at Te Papa: Oceania and Rangimarie. Each of these rooms will have a standard AV setup including an installed presentation computer (PC), projection screens (two in Oceania and one in Rangimarie), remote slide advancer with laser pointer, lectern, several microphone options, and a monitor screen for the speaker.
  • If you would like to use your own laptop instead, there is a laptop plinth and audio input for your device (digital embedded or analogue 3.5 mm jack)
  • Please bring your oral presentation on a data stick/flash drive to plug into the installed presentation computer. Most formats (e.g., ppt, pdf) are acceptable
  • Please do not embed video in your presentation. If you would like to show a video in your presentation, upload this as a separate file
  • Make sure you upload your talk to the computer in the correct room well before your designated session. We will have volunteers in each room helping with this task.


Posters are great tools for communication and networking. A poster allows you to share your story visually and verbally through informal communication at the poster session. It should be thought of as a visual abstract, and a conversation starter.

  • Posters can be any size that will fit our hired poster boards, which are 1200 mm wide x 2300 mm high. We will put one poster up on each side of the poster boards.
  • There are some good logistical tips for preparing your poster: How to make your scientific posters stand out, Lead the poster parade and How to create a research poster.
  • You may have additional material alongside your poster, for example, a handout or a business card, which can be made available by placing them in envelopes also attached to the poster board.
  • At our conference, attendees presenting posters can put their posters up from 8:00 on Monday 25 November, and they will be on display until 18:00 on Tuesday 26 November, when they will need to be taken down. Posters will be able to be seen by conference attendees at any time on Monday and Tuesday during the first two days of the conference.
  • There will also be a dedicated poster session, likely on Tuesday afternoon, for 1.5 to 2 hours. During this time, those who are presenting a poster will stand by their poster while other attendees can come around and talk to them about it. There are some good tips on how to present your poster at the poster session in: Tips for presenting your scientific poster at a conference.